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Short and simple resignation letter

Sometimes the best resignation letter is the shortest: one sentence saying you're resigning and when your last day is, a line of thanks, and a handover promise. No reasons, no stories. This short resignation letter example fits almost any job, and you can send it as an email or print it.

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Resignation Notice

To[Manager's Name], [Company Name]

From[Your Name], [Your Job Title]

Date[Date]

SubjectResignation – [Your Job Title]

Contact[Your Email] | [Your Phone]

Dear [Manager's Name],

Please accept this letter as notice that I am resigning from my role as [Your Job Title] at [Company Name]. My last working day will be [Last Working Day].

Thank you for the opportunities I've had during my time at [Company Name]. I'll make sure my work is handed over before I leave.

Sincerely,

[Your Name]

Template · fill in the [bracketed] parts

Copy the template

[Your Name]
[Your Email] | [Your Phone]

[Date]
[Manager's Name]
[Company Name]

Subject: Resignation – [Your Job Title]

Dear [Manager's Name],

Please accept this letter as notice that I am resigning from my role as [Your Job Title] at [Company Name]. My last working day will be [Last Working Day].

Thank you for the opportunities I've had during my time at [Company Name]. I'll make sure my work is handed over before I leave.

Sincerely,
[Your Name]

Replace every [bracketed] part before sending. Check your contract for your notice period.

Tips before you send it

  1. 01

    Short doesn't mean cold

    One line of thanks keeps a short letter polite. Leave out the reason if you like, but keep the thank-you.

  2. 02

    Get the date right

    Your last working day is the one fact that matters most. Count your notice period from the day you send the letter.

  3. 03

    Say the rest in person

    Explanations, feedback and goodbyes belong in a conversation, not in your HR file.

  4. 04

    Follow your company's process

    Some companies also want the resignation entered on an HR portal. If yours does, do both.

The letter, part by part

The notice sentence

Everything essential is in one sentence: you're resigning, from which role, at which company, and your last working day. Get those four facts right and the letter does its job.

One line of thanks

"Thank you for the opportunities I've had" is enough to leave on good terms. It costs nothing, and it's what people remember.

The handover promise

One sentence about handing over your work answers your manager's first question: what happens to everything you're doing now.

The sign-off

Your name under a simple sign-off. Your contact details are already in the header, so the body doesn't need them.

When to add more

If you need exit documents, want an early release, or are leaving in difficult circumstances, use one of the fuller templates instead.

Other ways to word it

With a reason

I've accepted a position elsewhere, and I'm grateful for the experience I've gained here. I'll make sure everything is handed over before I go.

With a relieving request (India)

Thank you for the opportunities I've had here. Please initiate my relieving formalities and share my relieving and experience letters on my last working day.

A little warmer

I've really enjoyed working with you and the team, and I'm grateful for everything I've learned. I'll do all I can to make the handover smooth.

Asking about the handover

Please let me know how you'd like me to prioritize my work and the handover during my notice period. Thank you for your support.

Mistakes to avoid

  • Leaving out the date

    A short letter without a last working day creates the one confusion it should prevent. Always include the date.

  • Sounding curt

    "I resign. Last day Friday." is short, but it reads as angry. Add a line of thanks.

  • Using it when you need more

    If you're asking for an early release or need documents, a one-liner won't cover it. Choose a fuller template.

  • Skipping the conversation

    A short letter works best after you've told your manager in person or on a call.

Key takeaways

  • State that you're resigning, your role and your last day.
  • Add one line of thanks and one about the handover.
  • Save reasons and feedback for a conversation.
  • Use a fuller template if you need an early release or documents.

Questions

What is the shortest resignation letter I can send?
Two sentences: "Please accept this letter as my resignation from my role as [job title]. My last day will be [date]." Adding "Thank you for the opportunity" makes it polite without making it longer than three lines.
Is a one-line resignation letter acceptable?
Yes. All a resignation letter has to do is say you're resigning and when your last day is. A line of thanks just makes it kinder.
Does a simple resignation letter need a reason?
No. A letter without a reason is completely normal.
Is this too short for a formal company?
Not usually. If your company expects more, add a sentence asking HR for your final pay details and a letter confirming your employment, or, in India, your relieving and experience letters.
Can I send it by email?
Yes. Use a subject line like "Resignation – [Your Name]" and paste the letter into the email, or attach it as a PDF.
What if my manager asks why I'm leaving?
Have a short, honest answer ready for the conversation, like "I've accepted another role" or "it's the right time for a change". You don't need to put it in writing.

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