How do I write a 2 week resignation letter?

Address it to your manager, say in the first sentence that you're resigning from your job title, and give your last working day as a calendar date two weeks from the day you send it. Add a line of thanks and an offer to help with the handover, then sign with your name.

Is two weeks' notice required?

In the US it's the common courtesy, not usually the law. Check your contract: many roles, and most jobs in India and the UK, have a set notice period.

When does two weeks' notice start?

Usually on the day you hand in the letter, so a letter sent on Thursday, November 5 gives a last day of Thursday, November 19. Some companies count working days or have their own rule, so ask HR if you're unsure.

Do I have to give a reason for resigning?

No. A resignation letter can simply state that you're resigning and your last day.

Should I email or print my resignation letter?

Either, depending on your company. Email is common now; attach the letter as a PDF or paste it into the email.

Can my employer let me go before the two weeks are up?

In the US, most jobs are at-will, so an employer can end your job sooner and may not pay the remaining days. It's uncommon when you leave on good terms. Check your contract or handbook for what applies to you.

Two week resignation letter (two weeks' notice)

A two week resignation letter is the standard, professional way to leave: you're going on good terms and giving the usual two weeks' notice. Write it in three short paragraphs: the date of your last day, a line of thanks, and a handover offer. You don't need to explain why you're leaving.

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[Your Name]

[Your Email]

[Your Phone]

[Date]

[Manager's Name]
[Company Name]

Re: Resignation – [Your Job Title]

Dear [Manager's Name],

Please accept this letter as notice that I am resigning from my role as [Your Job Title] at [Company Name]. My last working day will be [Last Working Day, two weeks from today].

Thank you for the opportunities I've had during my time here. I've learned a great deal from you and the team, and I'm grateful for your support.

Over the next two weeks I'll do everything I can to make the handover smooth: finishing what I can, documenting work in progress, and helping train whoever takes over my responsibilities.

I hope we can stay in touch, and I wish you and the team continued success.

Sincerely,

[Your Name]

Template · fill in the [bracketed] parts

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[Your Name]
[Your Email] | [Your Phone]

[Date]
[Manager's Name]
[Company Name]

Subject: Resignation – [Your Job Title]

Dear [Manager's Name],

Please accept this letter as notice that I am resigning from my role as [Your Job Title] at [Company Name]. My last working day will be [Last Working Day, two weeks from today].

Thank you for the opportunities I've had during my time here. I've learned a great deal from you and the team, and I'm grateful for your support.

Over the next two weeks I'll do everything I can to make the handover smooth: finishing what I can, documenting work in progress, and helping train whoever takes over my responsibilities.

I hope we can stay in touch, and I wish you and the team continued success.

Sincerely,
[Your Name]

Replace every [bracketed] part before sending. Check your contract for your notice period.

Tips before you send it

01
Tell your manager first
Have the conversation in person or on a call, then send the letter the same day to make it official.
02
State your last day clearly
The exact date avoids confusion about your notice period and final pay.
03
Keep it positive and brief
This letter goes in your file. A short thank-you and a handover offer is all it needs.
04
Offer to help with the handover
It protects your reputation and references, and it's what a good colleague does.

The letter, part by part

The notice sentence

The letter opens with the facts HR needs: that you're resigning, from which role, and your last working day. Give the day as a date, not "two weeks from today", so nobody has to work it out later.

Thanks

A short, sincere line about what you learned or who helped you. It keeps the letter warm without turning it into a goodbye speech.

The handover offer

Finishing what you can, documenting work in progress and training whoever takes over. This is the paragraph your manager reads most carefully.

The close

A wish to stay in touch and for the team's success. Your references come from the people who read this letter.

What's left out

Why you're leaving, where you're going and anything you didn't like. Say those in conversation if you want to; the letter goes in your file.

Other ways to word it

Leaving for a new job

I've accepted a position with another company, and my last working day will be Friday, November 20. Thank you for everything I've learned on this team; I'll make sure my accounts are handed over before I go.

Shortest version

Please accept this letter as my two weeks' notice. My last day will be November 20. Thank you for the opportunity, and I'll help with the handover in any way I can.

Hourly or shift job

This is my two weeks' notice. My last shift will be Saturday, November 21. I'm happy to work my scheduled shifts until then and to help train a new team member.

Offering more than two weeks

My last working day will be December 4, three weeks from today. I've allowed extra time so I can finish the quarter-end reports and hand over properly.

Mistakes to avoid

No exact date
"Two weeks from now" leaves room for confusion about final pay and benefits. Write the date.
Resigning by letter first
Your manager should hear it from you in person or on a call before the letter arrives.
Complaints in writing
Feedback about the job belongs in an exit interview, if anywhere. The letter stays in your file.
Checking out early
Two weeks of half effort undoes years of good work. Finish strong; it's what your references will remember.

Key takeaways

Tell your manager first, then send the letter the same day.
Give your last working day as a calendar date.
Keep it to thanks and a handover offer.
Check your contract in case your notice period is longer.

Questions

How do I write a 2 week resignation letter?: Address it to your manager, say in the first sentence that you're resigning from your job title, and give your last working day as a calendar date two weeks from the day you send it. Add a line of thanks and an offer to help with the handover, then sign with your name.
Is two weeks' notice required?: In the US it's the common courtesy, not usually the law. Check your contract: many roles, and most jobs in India and the UK, have a set notice period.
When does two weeks' notice start?: Usually on the day you hand in the letter, so a letter sent on Thursday, November 5 gives a last day of Thursday, November 19. Some companies count working days or have their own rule, so ask HR if you're unsure.
Do I have to give a reason for resigning?: No. A resignation letter can simply state that you're resigning and your last day.
Should I email or print my resignation letter?: Either, depending on your company. Email is common now; attach the letter as a PDF or paste it into the email.
Can my employer let me go before the two weeks are up?: In the US, most jobs are at-will, so an employer can end your job sooner and may not pay the remaining days. It's uncommon when you leave on good terms. Check your contract or handbook for what applies to you.

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Tips before you send it

Tell your manager first

State your last day clearly

Keep it positive and brief

Offer to help with the handover