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Resignation Letter with Notice Period

In India and many other countries, contracts set a notice period of 30, 60 or 90 days. This resignation letter format states your notice period clearly and asks for the relieving process, which you'll need for your next job.

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[Your Name]

[Your Email]

[Your Phone]

[Date]

[Manager's Name]
[Company Name]

Re: Resignation – [Your Job Title]

Dear [Manager's Name],

Please accept this letter as notice that I am resigning from my role as [Your Job Title] at [Company Name]. My last working day will be [Last Working Day, after your notice period].

As per my employment contract, I will serve my notice period of [30/60/90] days, starting from today.

During this time I'll complete my pending tasks, hand over my responsibilities and support the knowledge transfer to my replacement. I request you to kindly initiate the relieving formalities and share my relieving letter and experience letter on my last working day.

I'm thankful for the opportunities and guidance I've received at [Company Name], and I hope to stay in touch.

Sincerely,

[Your Name]

Template · fill in the [bracketed] parts

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[Your Name]
[Your Email] | [Your Phone]

[Date]
[Manager's Name]
[Company Name]

Subject: Resignation – [Your Job Title]

Dear [Manager's Name],

Please accept this letter as notice that I am resigning from my role as [Your Job Title] at [Company Name]. My last working day will be [Last Working Day, after your notice period].

As per my employment contract, I will serve my notice period of [30/60/90] days, starting from today.

During this time I'll complete my pending tasks, hand over my responsibilities and support the knowledge transfer to my replacement. I request you to kindly initiate the relieving formalities and share my relieving letter and experience letter on my last working day.

I'm thankful for the opportunities and guidance I've received at [Company Name], and I hope to stay in touch.

Sincerely,
[Your Name]

Replace every [bracketed] part before sending. Check your contract for your notice period.

Tips before you send it

  1. 01

    Check your contract

    Confirm your notice period, and whether you can buy it out or use leave to shorten it.

  2. 02

    Ask for your relieving letter

    Your next employer will need the relieving and experience letters. Ask for them in writing.

  3. 03

    Get the resignation accepted in writing

    An acceptance email from HR or your manager confirms your last working day.

  4. 04

    Settle the full and final

    Ask HR about your final settlement, leave encashment and PF transfer.

Questions

Can I shorten my notice period?
Often yes: through a notice buyout, adjusting unused leave, or an early release agreed with your manager.
What is a relieving letter?
A letter from your employer confirming you've left and completed the exit process. New employers in India usually ask for it.
Should I send this to HR or my manager?
Send it to your reporting manager and copy HR, or follow your company's resignation process.

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