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Administrative Assistant resume example

This administrative assistant resume example belongs to an assistant who supports a CEO and three vice presidents. Further down is a version for applicants with no office experience, plus summaries, bullet points, skills and duties to list. Admin work keeps an office running, and a strong resume makes it visible: how many people you supported, the systems you ran, and the time or money you saved.

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Why this resume works

  • The first bullet of each job says who Laura supports (a CEO and 3 VPs, 4 dental offices), which tells the reader her level before anything else.
  • Two bullets carry dollar figures ($15,000 under budget, $9,000 a year saved), which most admin resumes never show.
  • Software is named app by app (Outlook, SharePoint, QuickBooks, Concur), the way admin job posts list it.
  • A Microsoft Office Specialist certificate backs up the Excel claim with something a recruiter can verify.

Laura Kim

Administrative Assistant

laura.kim@email.com | +1 206 555 0148 | Seattle, WA | linkedin.com/in/laurakim

Professional Summary

Administrative assistant with 5 years of experience supporting executives and teams of up to 40. Manages complex calendars, travel, events and office operations, and is an expert in Microsoft 365 and Google Workspace. Known for being organized, discreet and two steps ahead.

Work Experience

Pinecrest Engineering

2022 – Present

Executive Administrative Assistant

  • Support the CEO and 3 vice presidents: calendars, travel, board materials and confidential correspondence.
  • Plan the annual company offsite for 180 people, delivered $15,000 under budget.
  • Moved office supply ordering to a single vendor, saving $9,000 a year.
  • Built a shared SharePoint filing system that cut time spent finding documents.

Rainier Dental Group

2020 – 2022

Administrative Assistant

  • Managed scheduling for 4 offices and answered 80+ calls a day.
  • Processed invoices and expense reports in QuickBooks with no late payments.
  • Trained 5 new front-office staff on systems and procedures.

Education

Seattle Central College

Seattle

Associate of Applied Science, Business Administration

2018 – 2020

Skills

Administration: Calendar management, travel planning, event planning, minute taking, office management, data entry, expense reports

Software: Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), Google Workspace, Zoom, Slack, QuickBooks, Concur

Certificates

Microsoft Office Specialist: Excel Associate, Microsoft

2021

Example administrative assistant resume · Classic Standard template · made-up person

Administrative assistant resume with no experience

Most first admin hires come from retail, food service, reception or school jobs, because those jobs already involve scheduling, cash, records and difficult callers. Brianna has never held an office title. Her resume shows the office skills she used in a pharmacy and as a volunteer, and proves her typing and Excel with a speed test and a certificate.

What changes from the main example

  • A short objective replaces the summary, naming the job she wants and the proof she brings.
  • Bullets from a retail job are chosen for office skills: scheduling, records, cash handling, phones.
  • Typing speed (65 WPM) and a Microsoft Office Specialist certificate stand in for office experience.
  • A volunteer role adds a real admin task: keeping the sign-up records for 120 volunteers.

Brianna Wells

Administrative Assistant

brianna.wells@email.com • (614) 555-0119 • Columbus, OH • linkedin.com/in/briannawells

Professional Summary

Pharmacy clerk moving into office administration. Two years of scheduling, phone and records work in a busy pharmacy, 65 WPM typing and a Microsoft Office Specialist certificate in Excel. Looking for an administrative assistant role in a medical or professional office.

Work Experience

Pharmacy Clerk

2023 – Present

Eastside Community Pharmacy

  • Answer 50+ calls a day from patients and doctors' offices, routing refill and insurance questions.
  • Schedule 30 vaccine appointments a week in the pharmacy's booking system.
  • Balance the register at close with no cash discrepancies in 18 months.
  • Keep patient records up to date in the pharmacy system, following privacy rules.

Volunteer Coordinator Assistant

2022 – Present

Columbus Food Pantry Network

  • Keep the Google Sheets sign-up list for 120 volunteers and send weekly shift reminders by email.

Education

Certificate, Office Administration

2024 – 2025

Columbus State Community College, Columbus, OH

Skills

Office: Scheduling, phone etiquette, data entry, filing, cash handling, customer service

Software: Microsoft Word, Excel, Outlook, Google Sheets, Gmail, Zoom; typing 65 WPM

Certificates

Microsoft Office Specialist: Excel Associate, Microsoft

2025

No-experience administrative assistant resume · Classic template · made-up person

Administrative Assistant resume summary examples

Two or three lines at the top: your years of experience, your strongest skills, and the result you are known for.

This example

Administrative assistant with 5 years of experience supporting executives and teams of up to 40. Manages complex calendars, travel, events and office operations, and is an expert in Microsoft 365 and Google Workspace. Known for being organized, discreet and two steps ahead.

Entry level

Organized and reliable office assistant with 2 years of part-time reception and data entry experience. Strong in Microsoft Office and Google Workspace, types 70 WPM, and keeps calm in busy environments.

Experienced

Office manager with 12 years of experience running operations for offices of up to 200 people. Manages facilities, vendors and a $500,000 budget, and leads a team of 4 administrators.

Write your own with the free summary generator →

Administrative Assistant resume bullet points

Use them as a pattern, not a copy: swap in your own numbers. If you don't have a number, describe the before and after.

  • Support the CEO and 3 VPs with calendars, travel, board materials and correspondence.

  • Planned a company offsite for 180 people, $15,000 under budget.

  • Saved $9,000 a year by moving supply ordering to one vendor.

  • Managed scheduling for 4 offices and answered 80+ calls a day.

  • Processed invoices and expense reports with no late payments in 2 years.

  • Built a SharePoint filing system used by the whole leadership team.

  • Took minutes at weekly leadership meetings and tracked action items to completion.

  • Trained 5 new staff on office systems and procedures.

Turn your own duties into bullets with the free bullet point generator →

Skills and ATS keywords for an administrative assistant resume

Skills that often appear in administrative assistant job posts. Add only the ones you really have, in the same words the post uses, and check every job post for its own.

  • Administrative support
  • Calendar management
  • Scheduling
  • Travel arrangements
  • Office management
  • Data entry
  • Microsoft Office
  • Excel
  • Outlook
  • Google Workspace
  • Event planning
  • Meeting minutes
  • Expense reports
  • Filing systems
  • Customer service
  • Executive support
  • Confidentiality
  • Bookkeeping
  • Vendor management
  • Organizational skills
Administrative Assistant cover letter example →See which keywords your resume is missing for a real job →

How to write an administrative assistant resume

  1. 01

    Say who you supported

    "Supported the CEO and 3 VPs" or "a team of 40" shows your level of responsibility immediately.

  2. 02

    Turn tasks into results

    Money saved, events delivered under budget, processes made faster. Admin work has real impact; show it with numbers.

  3. 03

    Name the software

    Outlook, Excel, SharePoint, Google Workspace, QuickBooks, Concur. Admin posts list specific tools and ATS look for them.

  4. 04

    Show discretion

    Mention confidential work, like board materials or HR documents. Employers value trust as much as skill.

Administrative Assistant resume, section by section

Header

Name, "Administrative Assistant" (or Executive Assistant, matching the role), phone, a professional email, city and LinkedIn. Many admin roles involve email all day, so an email address based on your name makes a good first impression.

Summary

Laura's summary says who she supports (executives and teams of up to 40), what she handles (calendars, travel, events, office operations), her software (Microsoft 365, Google Workspace) and how people describe her: organized, discreet and two steps ahead. Discretion matters when you handle confidential work.

Work experience

Her current role starts with who she supports (the CEO and 3 VPs), then shows results with money attached: an offsite for 180 people delivered $15,000 under budget, $9,000 a year saved on supplies. Her SharePoint bullet has no number; if you have a similar bullet, add one, even an estimate your team would agree with.

Earlier role

The dental group role shows volume (scheduling for 4 offices, 80+ calls a day), accuracy (invoices with no late payments) and trust (training 5 new staff). Volume and accuracy are the two things to prove early in an admin career.

Skills

Administrative skills (calendar management, travel, events, minutes, office management, expenses) and named software. Listing the apps inside Microsoft 365 and tools like Concur or QuickBooks tells an employer you can start without training.

Certification and education

A Microsoft Office Specialist certificate in Excel backs up the software list. One line for education is enough.

Entry-level to senior administrative assistant resume bullet points

Entry level (0–2 years)

  • Answer and route 60 calls a day and greet visitors for an office of 35.
  • Keep supplies stocked and process 40 purchase orders a month within budget.
  • Take minutes at weekly team meetings and send action lists the same day.
  • Enter and check 500 records a week in the CRM with 99% accuracy.

Administrative assistant (3–5 years)

  • Manage calendars and travel for 4 managers, booking 60 trips a year.
  • Coordinate onboarding for 50 new hires a year: desks, equipment, access badges and first-day schedules.
  • Track a $120,000 office budget in Excel and flag overspend to the office manager every month.
  • Organize 10 client events a year for 20 to 150 guests.

Executive assistant (6+ years)

  • Support the CEO full time, managing 40+ meetings a week across 3 time zones.
  • Prepare board packs and track actions from 4 board meetings a year.
  • Act as the CEO's point of contact for investors, customers and the leadership team.
  • Lead 2 administrative assistants and set the office's travel and expense procedures.

Mistakes to avoid on an administrative assistant resume

  • Tasks with no scale

    "Managed calendars" for one manager and for a CEO and three VPs are different jobs. Say who you supported and how many people or offices.

  • Bullets with no result

    "Organized the filing system" leaves the reader wondering if it helped. Add the time saved, money saved or problem it ended.

  • Adjectives instead of evidence

    "Organized, detail-oriented team player" could describe anyone. A budget you delivered under, or an event that ran smoothly for 180 people, says it better.

  • Outdated software

    Listing old programs suggests you haven't kept up. Name the current tools you use: Microsoft 365, Google Workspace, Zoom, Slack and expense systems.

Key takeaways

  • Say who you support and how many people.
  • Attach money or time saved to your best bullets.
  • Name the software you use every day.
  • Show discretion by describing confidential work without details.

Questions about administrative assistant resumes

What skills should an administrative assistant resume have?
Calendar and travel management, Microsoft Office or Google Workspace, communication and organization. Add bookkeeping, event planning or a language if you have them.
Should I include typing speed?
Yes, if it's 60 WPM or more, especially for entry-level or data-entry-heavy roles.
How do I move up to executive assistant?
Show the senior people you already support, confidential work, and projects you ran on your own, like events or new systems.
How long should an administrative assistant resume be?
One page. Administrative work is about organization, and a tidy one-page resume is a small sample of it.
How do I write an administrative assistant resume with no experience?
Pick the office skills from jobs you already had: scheduling, phones, records, cash, customer service. Add proof you can check: a typing speed, a Microsoft Office or Google certificate, a volunteer role where you kept records. Use a short objective that names the job you want. The no-experience example on this page shows the result.
What duties should I list on an administrative assistant resume?
The ones in the job post, in its words: calendar management, travel booking, answering phones, data entry, filing, meeting minutes, expense reports, ordering supplies, greeting visitors. Then turn each into a bullet with scale or a result, like "Booked 60 trips a year for 4 managers".
What is a good objective for an administrative assistant resume?
One or two lines that name the role and your proof: "Organized retail clerk with 2 years of scheduling and records work, 65 WPM typing and an Excel certificate, looking for an administrative assistant role in a medical office." Use an objective only when you're new to office work; otherwise write a summary.
What if my title was receptionist or office coordinator?
Keep your real title, since employers check, and show the administrative work in your bullets: calendars, travel, events, invoices and records. The work tells the reader you're ready for the role.

Sources

Duties, pay, education and job outlook for secretaries and administrative assistants in the US: U.S. Bureau of Labor Statistics, Occupational Outlook Handbook.

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